Discuss About The Handbook Of Project Management Rout Ledge?

Introduction

The company which is mainly put focus upon in this report is the Rose garden which is a tourist hub on the major Australian highway in the Fraser island. The spot mainly enjoys perennial tourist relating to all ages both on the scale of national as well as global. The concerned authority relied on manual technique in order to keep the data and serving its business so far. On the other hand, the concept of the international information technology and global competition demands mainly for the upgradation of data keeping in the organisation. The organisation has also incurred a penalty for the wrong improvisation of the manpower which is related to the data during the audit which is conducted by the safety surveillance of the government.

The main aim of the report is putting emphasis on the planning aspect of the project using the pert analysis method, providing a brief description on how the project would be directly be managed including the major requirement, managing risk aspect and monitoring of the overall flow of the project.

Management plan

The basic step which is involved in the management of the project involve.

1. Project conception and initiation

The overall idea of the project is carefully examined in order to determine whether or it is beneficial to move on with the project

2. Project definition and planning

The plan of the project and the main charter of the project may be put into the writing in order to be performed well.

3. Project performance

Project manager will mainly compare the main status of the project and the progress with the initial plan of the project.

4. Project close

This phase is mainly taken into consideration when the project is in full active function and works according to the basic need of the project.

1. Managing risk

Risk has to be identified as well as dealt with as soon as possible in the project.  The risk identification process is done throughout the project’s life cycle. Risk management can be considered as one of the most important aspects which has to be taken into account. It should be given main propriety in regular project status and reporting of the meeting. Some of the risk associated with the project can be dealt very easily on the other hand there are few risk factors which needs more time to recover but they can also be sometimes predictable. The central project server is a place or medium where all the risk which is identified throughout the project is recorded.

There are many tools and guidelines which can be used to play the role of risk identification in a disciplined and structured manner which mainly ensure that no significant potential risk is overlooked.

• Risk Repository: the risk repository is mainly a history of the data containing mainly the list of risk which are identified with regards to the complete project. The list can be used to arrive at a basic structure or a list of potential risk which can be related to the project. The risk repository can also be applied to a filter which can be based upon categories, risk sources and projects.
• Analysis of the check list: the risk analysis is mainly a set of questionaries’ which has the main motive of detecting the gaps with it the potential risk related to the project.
• Expert judgement: risk factor identification can also be done by brainstorming with or interviewing a project participant.

Mitigating risk

Risk Acceptance: the risk acceptance factor does not reduce the overall affect but still can be considered as a strategy. A company who wants to reduce the factor of the risk associated with it without the involvement of money can implemented the process.

Risk avoidance: the concept of risk avoidance can be considered to be the opposite of risk acceptance. It can be considered to be an action which mainly avoid any exposure which is related to the concept of the risk associated with the concept.

Risk limitation: it can be considered as the most common risk management strategy that can be related to the concept of the risk mitigation.

Monitoring, review and evaluation

The success of any project ones it is mainly brought to completion is a practice which can be considered valuable. It basically provides an opportunity of learning in order to observe a better understanding of the future. In order to have a main holistic view, subjective criteria and objectives.

1. Scope: this mainly include the result of the project and mainly focus on what is required to bring in order to achieve the goals related to the project (DS3A 2016).
2. Schedule: it is very much easy and understand. the main goal in this is did the project meet the main requirement in the time framework which is given to it. On the other hand, if the project did not reach the stage how far was it behind the estimated schedule.
3. Budget: did the delivery of the project was made within the estimated budget. Was it over or under. And if so by much was it estimated. It can be stated that the delivery of the project within the initial budget is the greatest achievement success indicator
4. Customer satisfaction: alongside the team which worked on the project, the satisfaction should be also obtained. Are the customers happy with the service they received is the main question that has to be answered.

Resource management

The main steps which are involved in the establishment of a project team mainly involves few steps as discussed below:

Step one: The first step which is involved in the process is the development of the team. an effective team mainly consist of those members which play an active role in bringing the project into a satisfactory level (Chevrier 2016).

Step two: useful, accurate, timely and credible communication is a very much crucial in order to maintain a cohesive environment of the team and achieving the success related to the project. All the information related to the project should be always communicated consistently between the different stage of the process so that the information could be evenly distributed between all the members of the team (O’Regan 2017).

Step three: the main aim is to encourage collaboration. The team who plan together are considered to be more successful in achieving their goals. Collaboration can be considered as a vehicle which can generate the solution which is most creative, gets the membership support and produces the greatest amount of growth which is personal (Fleming and Koppelman 2016).

Step four:  the project manager is entitled to develop facility relationship amongst the different members. However, all the member of the group share the share set of goal which is merely predefined. Taking into account the different obstacles which are faced, by means of proper communication team goals and mere expectation openly and effectively, these barriers can be mainly overcome (Martinelli and Milosevic 2016).

Cost management

There are mainly four types of cost model which can be related to the implementation in this case they are:

• Open book cost modelling

The open book cost modelling is mainly developed on the basis of supplier by supplier basis taking mainly into account cost studies which is done on the supplier’s shop store. The concept of the open model is considered very much accurate and creditable, time intensive in order to develop and mostly require detailed supplier participation (Nicholas, J.M. and Steyn 2017)

• Knowledge based model

The model of the knowledge based is mainly obtained from the third party data providers and the supplier quotes. Often it can be related to specific geographic location, utilizing the material, burden, labour and profit data from that region (Kerzner 2017).

• Hyper optimized cost modelling

The hyper optimized cost modelling is achieved merely by means of combining the class best rates and the profit related to the determine the theoretical end of the item price of sales. This method results in should provide pricing that is rarely achievable because of all the rates which are used are industry best (Turner 2016).

Product

The project methodology which is selected for the project is waterfall model. This model is selected due to the unique and well organised pattern of the model. It can be divided into six steps:

• Requirement analysis: requirement analysis of the customer need is the main point of emphasis and can be considered as a first crucial step in the waterfall model. It mainly involving gathering the need of the customer and their own expectation.
• Design: this step mainly aims at designing the software as per the requirement state which is identified in the earlier phase. This phase is truly dependent on the designing team.
• Testing: this step mainly involves the testing phase of the software in order to detect any bugs in the software. The bugs must be rectified before the software is distributed in the market
• Maintenance: this step mainly comes in role after the main installation process is being implemented. In this step if any bugs are identified it is directly rectified by the development team (Parinet, Guglielmo and Joussaume 2017).

Recommendation

Recommendation 1: it should be taken into account that the new software which is implemented should be very much known to the workers in order to achieve the basic benefits which are estimated to be gained over the system

Recommendation 2: the concerned people should be very much informed about the technology so that if any flaws is detected in the technology rectification can be immediately be achieved from the point of view of the authority

Recommendation 3: the new system should be more user friendly so that the user can be directly benefited from the new approach.

Conclusion

It can be concluded from the report that the new technology would be directly beneficial from the point of view of the customers as well as the concerned organisation. The new system would directly keep all the records in an appropriate manner and the data can be very much retrieved in a timely manner. The concerned authority used to rely on the manual technique by which they keep record of all the data and serving of the business so far. On the other hand, the mere concept of the international information technology and competition of the global demand mainly the upgradation of the process of keeping the data. The process can be altered with the implementation of the new technology and the data can be kept very much secured any away from any data breach.

References

Chevrier, S., 2016. A Tough Day for a French Expatriate in Vietnam: The Management of a Large International Infrastructure Project. Intercultural Management: A Case-Based Approach to Achieving Complementarity and Synergy, p.228.

DS3A, D., 2016. SOFTWARE PROJECT MANAGEMENT.

Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.

Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology. Taylor & Francis.

O’Regan, G., 2017. Software Project Management. In Concise Guide to Software Engineering (pp. 27-46). Springer International Publishing.

Parinet, M., Guglielmo, F. and Joussaume, S., 2017, April. IS-ENES project management-lessons learnt. In EGU General Assembly Conference Abstracts (Vol. 19, p. 17510).

Turner, R., 2016. Gower handbook of project management. Routledge.