Your organization has just completed the Initiation Process for implementing an Email System Upgrade. It was identified in a recent meeting with management leaders from the Sales, Consulting and IT departments that the current email system is causing significant amount of business interruptions and must be updated immediately. You have been assigned the role of project manager to develop the project schedule and budget. As project manager, you are responsible for implementing and enforcing the project schedule and its estimates, expected costs, and the techniques and methods that will be chosen to execute and control the project. The project is being initiated with the following initial project scope in mind:
There are five email systems currently being used across twelve departments and offices. These will be replaced and consolidated into one email system.
New Email Standards and Protocols will be established and training provided to all departments.
All 2000 current email users will be converted to the new system, and 500 new users that did not have email before will be added.
Users will have both LAN and remote access to email.
Help desk and support infrastructure will be set-up to accommodate the new system.
Equipment will be salvaged.
User PCs will be upgraded to accommodate the new email system.
The CIO wants to make sure that your project schedule is accurate, that the project does not bring big surprises that are not planned for, and that he can be sure that what is needed gets accomplished. Your presentation to the project staff on the PERT techniques was highly appraised. However, having reviewed your WBS and the project time estimates, the CIO is now concerned about the project schedule and would like to see if the schedule can be shortened. Review your project WBS and activity durations and estimates and perform schedule compression techniques such as crashing, fast-tracking, and scope reduction. Then, write a memo to him assuring him of how you have reviewed ways to shorten the schedule and how all these things are controlled; explain the value of PERT estimating, critical path, schedule compression techniques, risk matrices, and earned value management. In your write-up be sure to advise the CIO whether or not your review techniques resulted in shortening the project duration, and indicate whether or not this will affect the overall project cost and quality.
Using your course materials, the textbook, the library, and the academic quality resources, research the following:
The value of PERT estimating
The value of critical path method
The value of schedule compression techniques
Earned value management
In 1,000 words, address the following:
Explain how each of the above project management elements affect the scheduling and controlling of a project.
Explain how the above project management elements affect a project manager’s ability to make project and segment trade-offs.
Submit your updated MS Project WBS.
Use correctly APA style formatted references of solid academic quality for your resources and use correctly formatted APA style in-text citations to your references to substantiate your information and positions as well as to give credit to other author’s work.
The submitted Word document should do the following:
Completely adhere to the assignment guidelines listed above.
Updated MS Project file.
Your word document write up should consist of 1,000 words.
Include a title page with the course name, phase number, topic title, and your first and last names.
Include a reference slide using APA style to ensure that credit for others’ work is acknowledged.
The title and reference pages do not count as part of the total of 1,000 words.
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